Trimming Down The Cost Of Professional Liability Insurance
The majority of architect, engineer, and environmental consulting firms are looking closely at their overhead with the intent of cutting costs. After rent, payroll, and health insurance, professional liability insurance premiums as well as the variable costs included with deductible obligations (post loss) are the larger single line items.
To a great extent, the costs associated with your PL insurance are influenced by the manner in which you present or portray yourself and your firm during the PL application process. I recognize that the 8-12 page annual application process is akin to a “root canal” for most CFOs, principals, and office managers.
It is vital to realize that subtle clarifications or changes can significantly affect costs.
A few points we use to help our clients better describe themselves to underwriters during the professional liability application process are listed below:
1. Outline what you do with appropriate percentages. This may appear simple on the surface, but let me better illustrate my point with two examples:
Architect- To you (the architect), it may seem accurate to describe yourself as 100% architectural. But in reality, I can virtually guarantee that you provide specifications of interior fixtures, finishes, or non-structural details. I would classify these services as Interior Design- a much-lower rated service type yielding much lower costs. Owners’ representatives, client advocacy services, public advocacy, testimony and reports before zoning/planning boards are all services provided by an architect that, in themselves, do not involve architectural design per se. (There are too many other similar examples to list here.)
Engineer- Let’s say that you are a civil/structural engineer engaged in bridge design/inspection. “Bridge Design” is viewed as a high-rated service type (in fact one of the highest). Are you really doing ALL bridge design? Or, are you engaged in the design of the approaches as well? Can some of those services be described as “highway design?” What about inspections? Certainly those are considered “reports/opinions.” (highway design and reports/opinions receive a much lower rate factor than does bridge design.)
2. Clearly identifying your direct reimbursibles can also help trim costs down substantially. Travel and mileage costs, per diem, reproduction costs, and more are classified as direct reimbursibles (DRs). The industry standard for DRs is 3% to 6%, but some engineers that are working with the Department of Transportation can see their DRs higher than 10%. Showing these costs will of course reduce your ratable base and your premiums by the same percentage. If you do not wish to track these costs to avoid making clients feel that they are being “nickel and dimed”, then you can still include a “best guess estimate” of what the direct reimbursibles will be as a percentage of your gross.
3. Make sure to identify your abandoned projects; most architect and engineering firms over the past year and a half have provided design services for projects that will never be completed. Loss of funding, changes in plans, sale of undeveloped property, and bankruptcy can all cause projects to be abandoned. There are insurance carriers out there that will require their clients to list abandoned projects and exclude coverage for claims related to them. I would warn against this because it is still possible for a law suit to occur even if the project does not go forward. Other insurance carriers will give you the opportunity to identify the revenue associated with your abandoned projects and remove them from your “ratable revenue” to yield lower costs.
Timothy Esler, CPCU, is a Principal with Fenner & Esler Insurance Agency, a boutique insurance brokerage and risk management organization representing architects and engineers countrywide. Tim’s complete original articles are published in The Zweig Letter.
